Habush Habush & Rottier seeks a Receptionist / Legal Assistant for their Waukesha location!
GENERAL SUMMARY General management of the reception area to ensure effective telephone and mail communications both internally and externally to maintain professional image. To provide administrative and paraprofessional legal support to paralegals and legal assistants.
JOB DUTIES This position includes, but is not limited to, the following duties:
Greet clients and guests
Answer telephone and direct calls to the appropriate person
Calendar conference room usage
Prepare Letters of Retainer and other miscellaneous correspondence at the direction of office manager or paralegal
Run conflicts check
Enter new case information in firm intranet
Create client cards and statute cards
Request medical records and medical bills at the direction of office manager or paralegal
Request updated medical records and medical bills at the direction of paralegal
Request employment and tax information at the direction of the paralegal
Post photocopies and other in-house expenses
Process daily mail
Responsible for closing physical client file and entering information in warehouse database
Match up checks with invoices and mail
KNOWLEDGE, SKILLS, ABILITIES
Knowledge of Microsoft Word, Excel and Outlook
Ability to manage and complete multiple tasks
Ability to function independently and prioritize assignments
Ability to uphold high standards of confidentiality
Team player, positive attitude
Organized, detail-oriented
Work well under pressure
EDUCATION AND EXPERIENCE
Minimum of 1-3 years’ experience in a professional environment