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POSITION SUMMARY
The Grants Accountant is a key member of the accounting team who works directly with the Controller and funding source contacts for all grants. The Grants Accountant exercises independent judgment and discretion in planning and carrying out the duties of the job. In addition, this role is expected to complete fundamental professional accounting functions and identify problems that may exist with a primary focus on grants accounting. They will set up new grants; monitor grant expenditures to ensure compliance; calculate and meet with Grants and Contracts team members when a grant is awarded to review responsibilities and maintain communication throughout and at the conclusion of the grant; prepare financial reports for funding agencies; and invoice per granting agency guidelines. May also serve as back-up for other accountants within the department as well as the Controller.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Maintains files of all grants, contracts, notice of grant awards, revisions to grants, and other related documents.
- Establish a regular meeting schedule with Controller to keep them informed of burn rates to ensure grants are expended before close out.
- Reviews utilization of grant funds and ensures compliance with grant requirements and government regulations.
- Prepare all assigned required program grant billings and financial reporting within established time frames.
- Assist Controller with budget submission on grant proposals. Ensures awarded grants follow Federal OMB guidelines and any regulations required by funding agencies.
- Prepare and enter into the general ledger approved journal entries. Maintain adequate controls and documentation to help ensure accuracy of entries.
- Lead preparation for and support during periodic funder program reviews.
- Research and implement existing or new market software packages as pertains to grants and grant management.
- Assist as needed with the annual audit; prepare requested audit schedules.
- Responsible for providing much of the information for grants which fall under review with an A-133 audit and working with auditors directly on that project.
- Assist with the identification of significant weaknesses in the accounting internal controls and the development of compensating/alternate controls to strengthen the identified weaknesses.
- Other duties as assigned.
- Perform job function in compliance with the agency's policies and procedures
- Ensure financial grant reporting is in full compliance with all Federal, State, and Local guidelines
- Associate's degree in Accounting or related field; Bachelor's degree in Accounting or related field preferred
- 3 - 5 years' progressive experience in grant accounting, budgeting and reporting within a non-profit.
- Intimate knowledge and understanding of the federal regulations relating to grants including OMB Circulars A-122 and A-133.
- Not-for-profit accounting experience preferred.
- Valid driver's license and reliable transportation
- May consider an equivalent combination of education, experience, and/or training to meet the essential functions of the position
Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Vaco LLC and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco") respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco's HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:
- the individual's skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.